Sales - Get Paid (Accounts Receivable)
Accelerate your cash inflow and close deals faster.
Create invoices with custom templates, multi-currency support, and locked exchange rates.
- Sequential or custom numbering
- Line-item catalog auto-fill
- Automatic status transitions (Sent → Overdue)
- PDF generation & payment reminders
Calculate statutory tax before billing using our free Sales Tax & VAT Calculator, or read our guide on how to reduce Days Sales Outstanding (DSO).
Send multi-section proposals with typed or drawn electronic signatures and audit logs.
- Convert accepted estimates to invoices in 1 click
- Validity expiration tracking
- IP address & timestamp signature log
Benchmark quoted prices with our free Markup Calculator and Profit Margin Calculator.
Automate recurring retainer billing on custom schedules. Issue full or partial credit notes against invoices.
- Weekly, monthly, quarterly billing schedules
- Apply credit notes to future invoices or refunds
How Manual Payment Tracking Works
- Step 1 Configure verified payment instructions for your organization.
- Step 2 Send or share the invoice with your client.
- Step 3 Record the payment method, date, and amount received.
- Step 4 Review the remaining balance and updated status.
Purchases - Track What You Owe (Accounts Payable)
Control outgoing money, vendor bills, and supplier purchase orders.
Create POs for goods or services, mark received, and convert them straight into Vendor Bills without re-entering items.
Read our guide on Purchase Order vs Vendor Bill differences.
Dedicated directory for who you pay, tracking default payment terms and running balances owed.
Follow proven vendor management best practices.
Money Management & Forecasting
Expenses, bank reconciliation, and cash flow forecasts.
Log expenses manually or snap a receipt photo to extract vendor, date, and amount as a deterministic action.
Require manager sign-off on expenses before they hit reports, configurable per organization.
See how to set up an expense approval workflow.
Import bank statements (CSV/OFX) and match transactions against invoices and vendor bills easily.
Set project/category budgets and view rolling cash-flow predictions combining AR + AP.
Operations, Inventory & Time
Run your operations, projects, client portal, and sales pipeline.
Optional stock tracking per product. Stock decreases automatically when invoiced and increases when POs arrive, with low-stock warnings.
Model stock replenishment economics with our free Markup Calculator and Profit Margin Calculator, or read our guide on how to set a reorder point.
All Features Included Free
Complete access to all platform capabilities without paywalls or subscriptions.
| Feature Area | Status |
|---|---|
| Invoicing & Estimates | 100% Free |
| Manual & Partial Payment Records | 100% Free |
| Vendor Bills & Purchase Orders | 100% Free |
| Inventory Tracking & Alerts | 100% Free |
| Persistent Client Portal | 100% Free |
| Bank Reconciliation & Cash Flow | 100% Free |
| Budgets & Financial Reporting | 100% Free |
| Time Tracking & Projects | 100% Free |
| Custom Branding & PDFs | 100% Free |
| Public API & Webhooks | 100% Free |
| Multi-Organization Management | 100% Free |
Free pricing and invoice calculators
Check a price before adding it to an invoice. Calculate a target selling price with the markup calculator, measure gross profit with the profit margin calculator, or add VAT, GST, or sales tax with the sales tax calculator. Each tool is free and works without an account.
What WilBill Doesn't Have (On Purpose)
No AI chatbot. No conversational "Copilot" reading your financial records or taking unconfirmed actions. Every automated feature in WilBill is a single, predictable utility you see and confirm.
Feature FAQs
Questions specifically about WilBill features.